Jared Matfess

Slalom Communication

• The problem with SharePoint
  • Makes it too easy to share files
  • Mobile friendly
  • Difficult problem to solve..seamlessly share, but just some stuff

• Planning
  • Awareness
  • Act security framework – goals
  • Culture – change risk adverse culture – get buy in
  • Technology –
• Approach
  • Common areas
    • Organizational effectiveness
    • Risk management
    • Operational enhancement
      • Collecting feedback.
      • You are never done
      • Always go back and look around
    • Responsibility starts at content authors and goes out.
  • Data concerns
    • Intellectual
    • Salary
    • Acquisitions
    • Regulations
      • Internal
      • External
    • Retention policy surrounding your data
  • Where are mistakes happenning..email or wrong file share?
  • IT can’t do it themselves
    • People need to come to the table frequently
    • Staff development
    • Marketing
    • HR
      • Do the prep work
      • They don’t know anything about SharePoint
  • Define your security data requirements
    • Identify logging auditing requirements
    • Target the data tht needs to be secure/DRM
    • User data requirements
  • Planning questions
• Turn on Sharepoint auditing
  • Screen shot technology
• Audit trimming
• Long term archiving may require third party solution
• Reporting

• Building blocks for your solution
  • Start at your site request process
    • Identify your decision making questions
    • Capture key field metadata
      • Store in site collection property bag
        • Hidden area within site
        • Create custom properties
        • Key value pairs that can be read through code
      • Also consider hidden list in site collection
    • Meet with your customers to understand what they are requesting
  • Using active directory groups
  • HR sites, policy and procedures…use AD groups
• 0365
• Helpful resources